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Thursday, June 6 • 1:15pm - 2:15pm
Inside-Out and Outside-In: A Holistic Approach to Metadata Assessment for an Off-Site Storage Collection

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With demands on library space increasing, while research collections continue to grow, off-site storage is becoming a reality for academic research libraries across North America. In 2005, the University of Toronto Libraries (UTL) established a high-density storage and preservation facility to preserve and maintain print serials and low use monographic resources. Aptly named Keep@Downsview, this collection now contains over 3 million volumes and has evolved into a collaborative partnership with four other Ontario universities. As our off-site collections continue to expand, this presents unique challenges for UTL in facilitating resource discovery and access. Since library users cannot physically browse the Keep@Downsview collections, the only way to discover these resources is through the metadata contained in the library’s discovery systems. To ensure that these resources remain accessible to the scholarly community, it is crucial that the metadata for these collections is optimized for search and discovery. With the goal of improving access to our off-site collections, we conducted an investigation into the state of our metadata for the print serial collection held at the Keep@Downsview facility. In this assessment, we analyzed metadata elements based on the following metrics: completeness, accuracy, consistency and coherence, conformance to expectations, timeliness and accessibility. Additionally, we conducted a qualitative investigation into how our metadata is perceived through the eyes of researchers, librarians, and our Keep@Downsview partners. By approaching metadata assessment from both an ‘Inside-Out’ and ‘Outside-In’ perspective, our aim was to obtain a holistic view of the quality and effectiveness of our metadata and explore strategies for improving the discovery of our remotely held collections.

avatar for Marlene van Ballegooie

Marlene van Ballegooie

Metadata Technologies Manager, University of Toronto
Marlene van Ballegooie is the Metadata Technologies Manager at the University of Toronto Libraries. She received her MISt degree from the Faculty of Information Studies, University of Toronto. At the University of Toronto Libraries, Marlene is responsible for managing the Metadata... Read More →
avatar for Juliya Borie

Juliya Borie

Cataloguing Librarian, University of Toronto
Juliya Borie is a Metadata Librarian at the University of Toronto Libraries. She is responsible for managing resources description for serials and monographic materials in a variety of languages and formats. Starting this year, she will be serving on the NASIG Mentoring and Student... Read More →

Thursday June 6, 2019 1:15pm - 2:15pm EDT
Lawrence Welk Room - Mezzanine